Mexican Catering Planning & Ordering Checklist
By La Rio's · Last updated 2026-07-27 · 8 min read
Editorial review against current Toronto catering pricing, menu, and delivery policies.
Quick answer: A complete catering request includes the event date, requested delivery time, address, guest count, service format, protein quantities, dietary requirements, allergies, venue access and requested add-ons. The written quote should confirm the final menu, delivery, tax and service scope.
Use this worksheet before requesting a quote. Print this page or use the button above to save it as a PDF.
1. Event details
- Event date: ____________________
- Requested delivery time: ____________________
- Serving time: ____________________
- Full address: ____________________
- Guest count: ____________________
- On-site contact and phone: ____________________
2. Choose the format
| Format | Starting price | Useful when |
|---|---|---|
| Individually packaged burrito bowls | $13/person | Meals need labels or fast distribution |
| Taco bar | $13/person | Guests can build tacos at a self-serve line |
| Burrito bowl buffet | $14/person | Guests want a customizable bowl |
| Mixed taco + bowl bar | $15/person | The group wants tacos and bowls from one line |
All current formats have a 10-guest minimum. See the exact inclusions on the Mexican catering page.
3. Record protein and dietary quantities
- Halal chicken portions: ____________________
- Halal ground beef portions: ____________________
- Vegan tofu portions: ____________________
- Vegan bean-and-corn portions: ____________________
- Other selections: ____________________
- Allergies and cross-contact concerns: ____________________
- Certification or preparation requirements: ____________________
Chicken and ground beef are halal, and pork is not offered on the current catering menu. Do not assume this answers a guest's certification or preparation requirement: document it and ask the team to confirm.
4. Confirm the menu details
The standard $13 taco bar includes 3 soft corn or flour tortillas per person, two proteins, four toppings and three sauces. An additional protein is $2/person; an additional topping or sauce is $1/person. Write the final choices below.
- Proteins: ____________________
- Toppings: ____________________
- Sauces: ____________________
- Add-ons: ____________________
- Disposables at $0.50/person: yes / no
5. Confirm venue access and service
- Loading or parking instructions: ____________________
- Security, elevator or reception procedure: ____________________
- Buffet table location and available space: ____________________
- Venue equipment requirements: ____________________
- Staffing, on-site cooking or teardown required: yes / no
Standard service is hot delivery in catering trays with basic setup for a self-serve line. Staffing, on-site cooking, ongoing buffet service and teardown are not standard inclusions and must be discussed before booking.
6. Review the price
- Food subtotal: ____________________
- Delivery: ____________________
- Add-ons and disposables: ____________________
- 13% HST: ____________________
- Final quoted total: ____________________
Use $40 as a standard Toronto delivery planning figure and $60 for a larger or more complex delivery. The written quote controls. Payment is due on the event date unless the approved quote or invoice says otherwise.
7. Final approval check
- The date, time, address and on-site contact are correct.
- The guest count and quantity for every dietary selection are correct.
- Every allergy and handling request appears in writing.
- The package inclusions and add-ons match the event plan.
- The delivery fee and service scope are clear.
- Any later change is accepted only after La Rio's confirms it in writing.
Next step
Read how ordering, delivery and setup work, build a planning number with the cost calculator, or request an itemized quote.